Seven Steps to Run Street Party
Plan for your Street Party and make decisions.
Gather together to see what you can do. Arrange a planning meeting of interested neighbours. Invite them to join you in organising the event.
Make sure you allow space for people to bring forward their ideas. If all the arrangements are organised by you prior to the meeting, there is little need for a planning team and you might find yourself having to carry out the event with only a few helpers.
These people can be neighbours, a home group if it’s in your street or some like-minded people from church if you plan to hold a street party for those who live around your church. It’s important to find willing people who will share the dream and become committed.
At your meeting, discuss who, what, where, when and how.
A planning meeting will help you decide together what you want to do. Decisions include the date, time, theme, format (i.e. BBQ, lunch or afternoon tea, sit down or buffet style).
Make sure you allocate some of the jobs to others. When people grasp the Street Party concept, they are usually proud to take it on so don’t be afraid to share the load. It’s great to share the responsibility so the group can own the event.
Congratulations! All of the hard questions have been decided and your Street party can now take shape. Gather all the information required for the invitations. See if someone in the street can create them. There are lots of ideas on the Internet.
Divide up the houses/flats etc amongst the available planning team and door knock every home to distribute the invitations. Don’t just letterbox drop. This personal approach allows your neighbours to discuss any questions or concerns they might have but also to catch your enthusiasm for the event.
Make sure the invitation covers what food or drink to bring, possible road closures, wet weather plans and a contact detail. Speaking to people face to face often gets a more positive response and even if they don’t attend, it is a great way to start getting to know your neighbours.
Some Useful Tips:
Toilets - No need to worry about toilets as if the need arises most people will return home for a few minutes.
Safeguarding - Children should be in the care of a parent or guardian at all times. Keep a watchful eye and let common sense prevail. Avoid children wandering off or entering into homes without your permission. There is no requirement for people to be DBS checked.
Insurance - Insurance is not compulsory for a neighbourhood event but make sure you are well planned and have assessed all possible risks. Public Liability insurance is available for as little as £50.
Food - hopefully it has been hygienically prepared. If you are having a buffet, food can be left at room temperature for 4 hours. Keep it out of direct sunlight if possible. Beware of food allergies such as nuts. Have some extra serving bowls available as some people may just bring something directly from the supermarket.
First Aid - have a kit available but parents should also be on hand to deal with any problem arising with their child.
Barbeques - Place barbeques well away from any foot traffic or games area. An adult should supervise the cooking of meat. If the barbeque has been left to cool, ensure it is left in a safe place.
Noise - Try not to run the street party late or allow it to get too noisy. After all, you want to bring the neighbours together and keep them onside.
Photos - Have neighbours with an interest in photography on photo duty on the day. Check with people they are happy for photos to be taken and shared.